Switch your clinic software without losing a record
We move your pet parents, pets and history from your old software, spreadsheet or register. Migration is part of onboarding, and most clinics are live within a week.
Migration is part of onboarding. Most clinics are live within a week.
Four steps, and the heavy lifting is ours
Send us your data
Share access to your old software, its data files, or our Excel sheet. That's all we need to start.
We move it
Our team maps your pet parents, pets and history into Koko. Migration is part of onboarding, at no extra cost.
You check it
Look up a few pets you know well. Anything that looks off, we fix before you go live.
You go live
Most clinics are live within a week of sending their data. We train your team on a call and share guides.
What we move from each kind of system
What you get depends on what your old system kept. Vet software keeps medical history; billing software and spreadsheets don't.
| What comes across into Koko | |
|---|---|
| Vet software | |
| VetBuddy | Pet parents, pets, vaccinations with due dates, visit notes, lab report PDFs, invoices and dues |
| Brainyard | Pet parents, pets, visit history, vaccinations and deworming with due dates |
| VetPMS and VetPro | Pet parents, pets, visit history and vaccinations |
| Billing software and spreadsheets | |
| Marg | Customers and phone numbers, products with batch, expiry and MRP, suppliers. Marg keeps no pet history |
| Vyapar | Customers and phone numbers |
| Excel | Whatever your sheet has: pet parents, phone numbers, pets, vaccination dates |
| Paper | |
| Register or cards | Your team fills our Excel sheet; we upload it. New visits go straight into Koko |
Switching to Koko, in 70 seconds
Your prices and your stock come across too
Your rate card becomes your service list
Send us your price list or a photo of your rate card. We set up your services with their prices, so the first bill on Koko is right.
Your shelf becomes your stock
Send us your recent supplier bills and a count of what is on the shelf. We set up your stock with batches and expiry dates, so stock goes down correctly as you bill.
A mobile number for every pet parent
Bills, vaccination reminders and lab reports go out on WhatsApp, so the mobile number is the field that matters most. If your old records are missing numbers, ask for them as pet parents visit: a minute at the front desk now saves a missed reminder later.
Your team is trained before the first busy day
We train your team on a call, around your clinic's day: the front desk on booking and billing, the vets on visit notes and prescriptions. Every role gets short product guides to come back to.
Questions clinics ask us
How long does switching take?
Does migration cost extra?
Which systems can you move us from?
Will our old visit history come across?
Can we keep billing while you move the data?
What do you need from us?
Will our team need training?
Ready to switch?
Book a 30-minute demo. We'll show you Koko and tell you exactly what comes across from your current system.